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Boost your productivity with Microsoft Copilot. Take it to a new level.

Boost your productivity with Microsoft Copilot. Take it to a new level.

Jorge Luis Pérez Sánchez - Technology Alignment Associate
August 27, 2024 • 7 min read Expert insights

Speed is crucial in today’s business world. Time is of the essence, both for completing tasks and achieving goals before your competitors. Businesses face many challenges to remain competitive and meet the demands of customers, markets, and society. Digital transformation is essential for survival and growth but presents various challenges and opportunities that require innovative and efficient solutions.

Microsoft Office 365 - CopilotOne possible solution to such challenges is Microsoft Copilot for Office 365, an Artificial Intelligence (AI) tool that helps you quickly, easily, and personally write documents, presentations, emails, and other types of text. Copilot is like having an intelligent assistant that suggests ideas, phrases, data, and formats to improve the quality and impact of your written communication.

Having a personal assistant to save time on every task is no longer a dream.

Do you need to create a persuasive presentation for investors? Copilot can help you generate impactful slides with visually appealing data and write a clear and concise script.

Do you need to write a monthly sales report? Copilot can analyze your data and generate a detailed report with graphs and tables.

With Copilot, worrying about repetitive tasks is a thing of the past, allowing you to manage your time and resources more effectively.

Let’s check how Copilot might help with a virtual meeting about your brand’s strategic plan:

  • You click to start the call and join your meeting via Teams.
    a. So far, nothing is out of the ordinary for your typical day.
  • As the session progresses, business partners discuss various points.
  • The session ends, and it’s time for the dreaded meeting minutes and to-do lists.

(Here’s where the magic happens)

  • Copilot can transcribe the meeting in real-time, filter out irrelevant comments, and create a concise summary you can share with your team.
    a. While other tools on the market do this, this assistant’s unique feature is that you can ask it to do more, like turning those minutes into a presentation with your brand’s colors and specific guidelines.
  • You deliver the meeting minutes, a presentation, new ideas, and even the strategic plan outline for the next 3 years in the same amount of time it would have taken you to listen to the recording or take notes.

Where is the future of Copilot taking us?

Given its adaptability and personalization, Copilot is expected to significantly impact how businesses communicate, transforming how we create and consume content. These are some of the trends and new uses expected from Copilot:

  • Personalization: Copilot learns your unique writing style and suggests language and tone options that perfectly suit your needs. Whether you need a formal report for your clients or a casual email for your team, Copilot will help you create authentic content that reflects your personal brand.
  • Collaboration: Copilot allows you to share and edit your texts with other users, colleagues, clients, or suppliers. Copilot will enable you to work as a team and receive feedback from others. It also allows you to create coherent, consistent texts that align with your business goals and expectations.
  • Automation: Copilot allows you to automate and simplify some writing processes and tasks that can be repetitive, routine, or tedious. It also generates complete, partial, or alternative texts, suggesting titles, subtitles, headings, lists, tables, graphs, images, quotes, references, and other elements to enrich your document and maximize your productivity.

So, what is Copilot? (Behind The Scenes)

Microsoft Office 365 apps

Copilot is an extension of Microsoft Office 365 that integrates with Word, PowerPoint, Outlook, and other suite programs. It uses a neural network-based natural language model trained on millions of texts from various domains and styles. Based on your instructions, preferences, and context, Copilot can generate coherent, relevant, and original texts.

Now, this tool has a significant generation capacity, so much so that it can access the entire network of directories, contacts, and connection schemes behind the Office 365 suite. It will delve into the most profound data to fulfill your requests as your assistant and generate what you need. Therefore, information classification is critical when using this tool. If you’re not in an administrative or commercial role, you won’t be able to access privileged information that management wouldn’t want you to see.

When enabling this add-in, you should consult with your IT department or a strategic partner specializing in these topics, like us, for example.

What experts say about Copilot

Since its launch, Microsoft Copilot for Office 365 has received praise and recognition from AI, writing, and business communication experts. Here are some comments from experts about Copilot:

  • Copilot is versatile and can generate responses to be creative or precise, something the other AI chatbots can’t do unless prompted to. The way Copilot presents information, often with bullet points and emojis, makes it easy to read. It’s also accurate, linking to actual pieces of news and information and showed no instances of hallucinations, at least in our testing.” Imad Khan, expert author at CNET.
  • “Not only can Copilot strikingly enhance productivity, creativity and efficiency in the workplace, but it also lessens the demand on employees giving them more time and energy to focus on other more important tasks.” Benedict Collins, expert writer at TechRadar.

Ready to boost your productivity with Microsoft Copilot? Try it out today!

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